Presentation Guidelines

Deadline for submitting the presentation slides and a short bio of the presenter is on July 1, 2021

The authors can choose to provide either a full-length live presentation (20 min) or a presentation video (720p max 500MB) in case the authors could not attend the live event due to time-zone restrictions. However, we prefer live presentations to foster the interaction between the attendees.

When you submit the files, please rename them as follow:

  • PaperID_NamePresenter_Presentation.pdf (or .ppt, .pptx)
  • PaperID_NamePresenter_Bio.txt
  • PaperID_NamePresenter_Presentation.mp4 (in case you cannot attend the live conference)

Guidelines for preparing your presentation charts

  • Use large, bold fonts as much as possible 
  • Use fonts that display well at low resolution. Sans serif fonts such as “Helvetica” work better than ones with detailed features such as “Times” 
  • Avoid using busy foils; incorporate one idea per slide and use less text and more pictures 
  • Avoid using the bottom of slides since the rooms are flat 
  • Use simple and contrasting colors. Avoid using red over blue or vice versa 
  • Pay attention to contrast, employ light-on-dark, or dark-on-light in all text and diagrams 


For Video recording we recommend the recording feature of Microsoft Powerpoint. With the tool you can record a presentation with audio or even video slide by slide and save it as an mp4 file. Also you can change for each slide again the recording. A short tutorial of this functionality could be found here.

Prof. Katherine Compton and Dr. Mark Chang have put together a guide for engineers needing to make a technical presentation. You may find it useful:


If you still have any question or problem, please send an email to explaining your inquiry.