Camera-Ready Submission Information

CLICK HERE in order to submit your camera-ready paper to SAMOS X. The passcode to use is the one associated with your submission. Find below the information on how to properly format your manuscript for camera-ready submission.

Copyright form

Together with the camera-ready of the paper, the authors have to submit the IEEE copyright form to allow the inclusion of the paper in the IEEE Database. You can download the copyright form HERE. The authors can submit the copyright form or via fax at the number +31-152784898 or via the submission website.

Format Summary

Papers submitted to SAMOS X should use the two-column IEEE conference proceedings format and should be submitted as a PDF file. A template for Microsoft Word and LaTex can be downloaded HERE. For accepted papers, the final camera-ready version is limited to 8 pages but up to 2 extra pages can be included at an additional charge of 100 euro per page. Each paper must undergo a compatibility check with IEEE PDF Express and the compatibility report has to be uploaded together with the camera-ready file. The information on the website and the conference code to use the IEEE PDF Express service have been included in the notification email to the authors.

Detailed formatting guidelines

In the following you can find the guidelines to prepare a camera ready version of your accepted paper which respects all the standards for inclusion in the proceedings of SAMOS X.

1)  Paper Format:

The manuscript should be in "two columns IEEE proceedings" format. 8 pages are included with registration fee. Up to 2 extra pages are allowed at an additional charge of 100 euro per page. Do not modify the margins of the paper to gain space. If the margins are modified, the paper will be returned to the author.

2) Mandatory Sections:

  1. Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.
  2. Authors Complete Names -- For each and all authors their first name, middle initial (if any), and last name need to be included after the title of the paper on the first page
  3. Affiliation -- EACH authors' affiliation, department (if any) affiliation location, State, Country, and email address MUST be included.
  4. Abstract -- Please include an abstract (short overview) of your paper on the first page top of the left hand column.

3) Page Size and Page Breaks:

Submissions that do not conform to the IEEE standards will be returned to the author. The page size is US Letter (8-1/2x11 inches). Do not submit your paper in A4 size or different sizes. Only US Letter will be accepted. Be sure that there are no bad page or column breaks -- Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

4) Figures or Images:

Figures and images are printing in black and white (grayscale) in the body pages of print version proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white. Figures and Images will appear in color in the IEEE Xplore. We recommend images to be at least 300 or 600 dpi for quality reproduction.

5) Fonts:

If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check that all fonts are embedded and included in the figure correctly (Tip: try to avoid non-standard fontsets in your figures).

6) Page Numbers, Headers and Footers:

The final submission SHOULD NOT contain any footer or copyright string information in the footer area, headers or page numbers (the correct IEEE copyright notice will be included by the Proceedings Chair). The papers will be paginated in a determined order by the chair.

7) Footnotes:

Footnotes should be numbered in consecutive order throughout the text.

8) Acknowledgment:

The placement of the Acknowledgement appears after the final text of the paper, just before the References section, and after any Appendix(es). All acknowledgment of financial support must be removed from the Acknowledgment section, and placed in the first paragraph of the first footnote. Write the Acknowledgment section to be read in the third person.