IC-SAMOS: Proceedings and Publication Preparation

In the following you can find the guidelines to prepare a camera ready version of your paper which respects all the standards for inclusion in the proceedings of IC-SAMOS IX.

NOTE TO ALL AUTHORS: Submissions that do not conform to the following specifications, guidelines and formats will be returned to the authors for further corrections.


1)  Paper Format:

The manuscript should be in "two columns IEEE proceedings" format. 8 pages are included with registration fee. Up to 2 extra pages are allowed at an additional charge of 100 euro per page. Do not modify the margins of the paper to gain space. If the margins are modified, the paper will be returned to the author.

2) Mandatory Sections:

  1. Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.
  2. Authors Complete Names -- For each and all authors their first name, middle initial (if any), and last name need to be included after the title of the paper on the first page
  3. Affiliation -- EACH authors' affiliation, department (if any) affiliation location, State, Country, and email address MUST be included.
  4. Abstract -- Please include an abstract (short overview) of your paper on the first page top of the left hand column.

3) Page Size and Page Breaks:

Submissions that do not conform to the IEEE standards will be returned to the author. The page size is US Letter (8-1/2x11 inches). Do not submit your paper in A4 size or different sizes. Only US Letter will be accepted. Be sure that there are no bad page or column breaks -- Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

4) Figures or Images:

Figures and images are printing in black and white (grayscale) in the body pages of print version proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white. Figures and Images will appear in color in the IEEE Xplore. We recommend images to be at least 300 or 600 dpi for quality reproduction.

5) Fonts:

If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check that all fonts are embedded or included in the figure correctly (Tip: try to avoid non-standard fontsets in your figures).

6) Page Numbers, Headers and Footers:

The final submission SHOULD NOT contain any footer or copyright string information in the footer area, headers or page numbers (the correct IEEE copyright notice will be included by the Proceedings Chairs). The papers will be paginated in a determined order by the chairs.

7) Footnotes:

Footnotes should be numbered in consecutive order throughout the text.

8) Acknowledgment:

The placement of the Acknowledgement appears after the final text of the paper, just before the References section, and after any Appendix(es). All acknowledgment of financial support must be removed from the Acknowledgment section, and placed in the first paragraph of the first footnote. Write the Acknowledgment section to be read in the third person.

9) Copyright:

Along with the final version of the paper, each author has to submit a signed version of the copyright form. This can be done electronically through the submission system or sent by fax to +31 15 2784898.

10) Camera-ready Submission:
Once your paper has been finalized, please do BOTH the following:

  1. Upload through the submission website the camera-ready version of your manuscript along with the signed copyright form, both as a PDF files.
  2. AND ALSO send the same files by e-mail to the proceedings chairs (christos@ce.et.tudelft.nl and carlo@ce.et.tudelft.nl) with the conference name and the paper number (SAMOS WS 2009 - # - Camera Ready) in the subject line.


If you still have questions or problems, please send an email to BOTH proceedings chairs at: carlo@ce.et.tudelft.nl and christos@ce.et.tudelft.nl with the conference name (IC-SAMOS IX) in the subject line.

Thank you again for participating in this conference. We look forward to receiving your materials on a timely basis.