Submission and Camera-Ready Guidelines

➠ SUBMIT YOUR MANUSCRIPT HERE

In the following, you can find the information on how to properly format your submission/final manuscript for both the regular and the special sessions. The conference papers will be published by IEEE and included in the IEEE Xplore and DBLP Database. Papers submitted to SAMOS XVII must use the two-column IEEE conference proceedings format, and must be submitted as a PDF file. A template for Microsoft Word and LaTeX can be downloaded HERE. The length of the papers is limited to 8 pages (TBC) but up to 2 extra pages can be included at an additional charge per page (cost per page TBA, to be paid with the conference registration fee). The camera-ready version of the papers accepted in the regular tracks (ASAP and MDSE) should be submitted by MAY 2017. Authors should register and pay the conference registration fee by MAY 2017 (Registration Page).

VIPES WORKSHOP: Papers accepted for publication in the VIPES Workshop proceedings should follow the same guidelines with the exception of the page limit, which is set to 6 pages. Additional pages are not allowed.

Mandatory Sections

  1. Title of the paper (must be initial caps) -- Meaning First Letters of the Main Words Must be
    Capital Letters.
  2. Authors' full names -- For every author, their first name, middle initial(s) (if any), and last name must to be included after the title of the paper on the first page.
  3. Affiliations -- EACH author's affiliation, department (if any), affiliation location, state, country, and email address MUST be included.
  4. Abstract -- Include an abstract (short overview) of your paper on the first page top of the left hand column.

Authors' names and affiliations are mandatory only for the camera-ready.

Page Size and Page Breaks

Submissions that do not conform to the IEEE standards will be returned to the author. The page size of the camera-ready is US Letter (8-1/2x11 inches). Do not submit your camera-ready in A4 size or different sizes. Only US Letter will be accepted. Be sure that there are no bad page or column breaks -- Meaning no widows or orphans (last line of a paragraph at the top of a column). If this happens, either tighten the previous column or force a line feed. Section and Sub-section headings should remain with at least two lines of body text when near the end of a page or column. In the camera-ready, do not modify the margins of the paper to gain space. If the margins are modified, the paper will be returned to the author.

Figures

Figures may be printed in black and white (grayscale). We suggest that you test print a black and white version your paper to ensure that the illustrations reproduce well. Figures will appear in their original color in the pdf-files in IEEE Xplore. We recommend images to be at least 300 or 600 dpi for quality reproduction.

Fonts

If your figures use custom or non-standard fonts, the characters may appear differently, when printed. Remember to check that all fonts are embedded and included in the figure correctly. (Tip: try to avoid non-standard font sets in your figures). Make sure that all fonts (in the text and in the figures) are embedded. If the fonts are not embedded in the camera-ready, the paper will be returned to the author.

Page Numbers, Headers, and Footers

The camera-ready MUST NOT contain any footer or copyright string information in the footer area, headers or page numbers. The correct IEEE copyright notice and page numbers will be included by the Proceedings Chair.

Footnotes

Footnotes should be numbered in consecutive order throughout the text.

Acknowledgements

The placement of the Acknowledgements is after the actual text of the paper, just before the References section, and after any Appendix(es). Write the Acknowledgements in the third person. All acknowledgements of financial support must be placed as the first footnote on the first page of the paper.

Electronic Copyright Form

Information on how to submit the IEEE Electronic Copyright Form will be mailed to the contact person of the accepted papers.

Camera-ready submission and IEEE PDF Express

Once the camera-ready of your paper has been finalized, check it with IEEE Pdf Express, with the Conference ID: TBA. If your manuscript passes the IEEE Pdf express check, you will receive an approved copy of your manuscript by email, in PDF format. Upload this PDF file through the submission website. The IEEE PDF Express tool will be activated on April 2017.

Paper Submission

The submission system to submit your paper (submission/camera-ready) can be accessed HERE. The SAMOS conference uses the Softconf Submission System.

Questions

If you still have any question or problem, please send an email to the proceedings chair at: C.Galuzzi@maastrichtuniversity.nl explaining your inquiry.

 

Thank you again for participating in this conference. We look forward to receiving your materials in a timely manner.

➠ SUBMIT YOUR MANUSCRIPT HERE